Global integration as a basis for effective teaching time management of modern specialists
Table of contents: The Kazakh-American Free University Academic Journal №7 - 2015
Author: Zagainov Yevgeniy, Kazakh-American Free University, Kazakhstan
The task of
management in the XXI century - learn how to manage the effectiveness of
management and creative work.
right time - it means to own life. Untimeliness is disastrous.
How to do
everything? How to prioritize own activities? How to find the time to perform
the tasks of management and other force majeure? What tasks can be delegated?
Modern specialist frequently faces with these and many other questions.
the same opportunities. All have given exactly 24 hours a day. But why does
employee “X” manage much more work than staff «Y» and «Z» together?
important to learn to effectively manage own time resources at the initial
stage of work.
There is a
problem of lack of resources in any developing system (from the body to the
organization). Exactly time has always been such a scarce resource. Modern
management becomes a kind of peculiar and fine art to outpace the time, wherein
in any form: from anticipating events and the ability to predict the situation,
to construction and planning of complex systems of the time management.
to effectively organize time at all levels (individual, team and corporate) are
critically important in a constantly changing market conditions (both
international and local), and constantly growing competition.
relevance of the topic is determined due to an obvious need for effective time
management in a dynamic modern international economy. Time management (or
self-organization), on the one hand, is an effective technology of organization
of personal work; and on the other hand, it is the vital concept of a man that
beliefs that he must not waste non-renewable resources of his time, and
ultimately his life.
If we talk
about the idea of time management, it can be assumed that it exists only as
long as humanity exists.
discipline of "time management" has grown into an independent branch
of the organization management by the end of the 60s of the twentieth century.
Time Management is a set of technology of work planning that a person
independently applies to improve the utilization of his working time and to
improve the monitoring of the increasing number of all kinds tasks.
present, a large number of commercial organizations have the important task of
introducing of time management technology. The following factors are the reason
trend of changes in the social and economic environment of the market dictate
the managers of commercial companies the necessity to review upward the role of
self-control (and independence) in decision making, placement of clear
priorities in the organization and planning staff, as well as their own.
2. There is
an acute problem of increasing the efficiency of the staff in the
organizational system of modern commercial enterprise. The role of intangible
assets such as intellectual capital, employee loyalty to the organization or
employer, the possibility of creativity and self-expression in the labor force
is increased. In this aspect of review, the independence of the employee in the
organization of his work becomes more urgent.
3. At the
moment, the system of relations "employer - employee " goes to a
conceptually new stage of development. Role of the individual employee
increases in organizational system. Introduction of time management technology
helps to create a pleasant psychological climate and comfort, gives him a
"moral" freedom; at the same time for the benefit of the employer - a
significant increase in efficiency, speed and performance of staff at all
levels of the organizational structure.
practical skills to effectively organize own time (both working hours and
private), the ability to skillfully coordinate actions with actions of others
for the performance of work tasks is one of the fundamental competencies of the
modern professional, specialist, managers, head of department, and leader.
the modern model of education in Kazakhstan does not imply practical training
time management of any school or university. People have to learn one of the
most important social and professional skills either "instinctively",
adapting their life and social experience to the problems of the business
environment, or simply work without knowing the basic tools of
situation has changed for the better in recent years, primarily due to the wide
dissemination of and demand for seminars and workshops on time management in a
corporate environment. National time management school was formed at the turn
of 20-21 century, which absorbed the best classical Western approaches and
propose a number of authentic foreign developments, adapted to modern realities
of our lives.
It would be
a mistake to think that the nature of the lack of time the employee is
organizational. Lack of time is more psychological problem. The individual has
no clear understanding about his purpose, the person is not enough
self-assured, he will not be able to prioritize, so he has a lack of time.
can save time by setting priorities. Eisenhower Matrix or Eisenhower Principle
is a method of prioritizing the use of which allows you to emphasize important
and essential things and decide what to do with the rest.
for new projects
of the results
Defining new perspectives, alternative projects
Figure 1. Eisenhower Matrix (examples)
believed that the 34th US President Dwight Eisenhower proposed it and did the
standard of his work. Eisenhower had identified the following four categories
of cases according to the criteria - the importance and urgency:
Important and urgent.
should be done immediately.
Important, but non-urgent.
"offended", the most infringes cases related to own development,
training of employees, and so on. Often the case of type A is due to neglect
the affairs of type B.
Unimportant, but urgent.
are very fond of masquerade case A. The person can confuse the urgency and
importance: any urgent is automatically considered as important. The case
"C" basically creates an atmosphere of continuous crisis management,
rush, and bustle.
Unimportant and non-urgent.
need to be "financed" as a residual. But they are often enjoyable and
interesting, so they begin the working day, killing the best working hours.
So what is
the main feature of learning practical skills of time management? Paramount,
this feature is that the art is to have time to pay attention the most slowly
learned skills that require painstaking daily system work. In real time,
directly on the lectures, seminars and workshops, it is very difficult, almost
impossible to achieve development of skills as opposed to training on
«presentation skills» (ability to speak in public), «negotiations skills» and
even «selling skills "(salesmanship), where it is partially possible.
feature is that the majority of adults, with established certain life and
professional experience and education, has some illusion that they have already
known a lot about time management. In addition, further complicating situation,
they have already used all they need in their practice.
illusion is a perfectly natural, because most corporate employees are well
known truths that:
- plan a
different information (moreover, they have already used these or other methods
professional look of professional time management can see that methods,
techniques, time management tools are often used haphazardly. Their combination
may be unworkable or simply not optimal. Declaration of the participants about
using of certain time-management technology and reality do not always coincide.
possible to identify six principles of the system of time management by using
the methodology of S. Covey:
coherence is the interconnectedness, the unity of all elements of an individual
TM system (by Covey: unity between the vision and mission, roles and
objectives, priorities and plans, desires and discipline);
- a "balance" in this case refers to a harmonious distribution of
time so that it is sufficient to achieve important goals in various spheres of
life (family, work, health, etc.);
3) focus -
it is necessary to keep in mind the crucial importance of types of activity of
"second square" for life and focus primarily on such matters. To do
this, Covey suggests focusing not on daily planning but weekly. Weekly planning
allows to reserve large enough periods of time (half - day) for important, but
not urgent matters;
- time management is focused on the "accuracy" in the schedule and
subordination in relations with other people.
communication with the person is out of the scope of the set schedule, but it
helps to create deep and full relations, people should not feel guilty;
flexibility - our plans are our servants, not masters! Plans should be
comfortable for us, matching our own habits, work style, life priorities, etc.
If necessary, you can change scheduled without much work;
- tools for planning and control of time (e.g., organizer) should be compact
and easy to work in any "field" conditions. Such portability will
help us to keep all important ideas, timely fixing it.
time management system consists of two sections: a strategic long-term planning
and weekly short-term planning. Long-term planning takes place in the following
sequence: individual "mission" of personality - the role - the goal.
Short-term planning is presented as follows: current role - tasks - weekly plan
- the daily execution of the plan and delegation.
the main limitations of the most widely used system of self-management,
generalized named "classic time management", include: rigidity of
planning, inadequate dynamically changing business environment with a high
degree of uncertainty. The existing system of technology implementation and
application of methods of self-management in the corporate context, needs to be
improved and developed in order to achieve the goals of turning techniques of
time management into the part of the management of the organization, its
development and increasing efficiency.
conclusion of all the above mentioned, we can conclude that employees and
employers of truly modern Kazakh enterprises (including educational
institutions) have a task of correcting mentality adaptation (especially
psychological) to the temporal reality, which is established in their
organizations, on the characteristic of their organization market, the
country's economy in the world economy as a whole.
regular, deliberate work for establishing and improving time-management skills
leads to the creation of a very special climate efficiency in the company. People
feel more comfortable, pressure press of hard deadlines reduce, the whole
activity of the staff becomes more conscious and predictable, motivation of
staff noticeably grows, the interaction of people within the team and between
the different units is greatly improved.
chase time. Time is a kind of constant, which we cannot yet influence. It is
necessary to improve own personal effectiveness, that is, not to manage time,
but govern oneself. Thus, we can increase the amount of beneficial actions per
unit of time.
1. Covey, S. The Seven Habits of Highly Effective People. - M .:
Omega-L, 2005. - 114 p.
2. Archangelskii, G.A. Time management: from the personal effectiveness
to the development of the company / G.A. Archangelskii. - 2nd ed. - St.
Petersburg: St. Petersburg, 2005. - 442 p.
3. Archangelskii G. Time Management for office workers / Gleb
Archangelskii // Secretarial work. - 2008. - N 8. - S. 6-8
4. Seiwert, Lothar. Your time - in your hands: Tips for businessmen how
to effectively use business hours / transl. from German L.I. Tsedilina. - M .:
5. Vronsky A.I. How to manage your time. - Rostov n/ D.: Phoenix, 207 -
6. Volkov Y.G., Mostovaya I.V. Sociology: Textbook for universities.
Moscow, 2000. - 450 p.
7. Volkov Y.G., Nechipurenko V.N., Samygin S.I. Sociology: Past and
Present. - Rostov-on-Don: Phoenix, 1999. - 672 p.
A.G. Time Management. Time Head: 24 + 2. - M.: DMK-Press, 2007. - 128 p.
9. Goremykin, V.A., Bogomolov, A.Y. Business planning. - M.: 1997. - 420
10. Hoffmann A.B. Seven lectures on the history of sociology. Textbook
for High Schools. - M.: University, 2000. - 216 p.
11. Archangelskii Gleb: "Time management allows you to allocate
time to important thing in life." [Electronic resource] - Mode of access:
http: // www.ubo.ru/ articles/
12. Corporate Time Management. [Electronic resource] - Mode of access: http: // www. cfin. ru/
Table of contents: The Kazakh-American Free University Academic Journal №7 - 2015