Problem aspects of application of functional-cost analysis in accounting and analytical support of enterprise management
Table of contents: The Kazakh-American Free University Academic Journal №12 - 2020
Authors: Bordiyanu Ilona, Kazakh-American Free University, Kazakhstan
Aldybayeva Victoria, Kazakh American Free University, Kazakhstan
Today it is becoming quite clear that the quality of accounting and
analytical support for enterprise management determines both the effectiveness
of current management decisions and the validity of strategic plans adopted for
the long term, as well as the implementation of reliable control throughout the
management chain.
At the same time, accounting does not make it possible to track
information with the required level of detail: in the context of structural
divisions of the enterprise, segments of activity, groups and types of
products, etc.
At present, there is no consensus on the definition of the concept
of "accounting and analytical support of enterprise management." One
of the first researchers of this issue are L.V. Popov and I.P. Ulyanov. In the
mid-90s of the twentieth century, these researchers introduced the term
"accounting and analytical system", which means the orderly formation
of information from accounting and reporting data [1, p. 153].
The subsequent development of theoretical and methodological issues
of accounting and analytical support is interconnected with the study of the
constituent elements of this system in their relationship. So, Maslova I.A.
interprets the studied category as a fully or partially decentralized system,
within which the functions of collecting, processing and evaluating all types
of information that will be used to make management decisions are implemented
[2, p. 36].
Some researchers consider accounting and analytical support of
enterprise management within the category of management accounting, which is
characterized on the basis of a systematic approach.
In accordance with the definition of I.V. Astafieva, the management
accounting system is "a complex of its inherent elements for the creation,
interested users of information support for the process of making strategic and
operational management decisions, their implementation of management
functions" [3, p. 63].
M.A. Vakhrushina classifies management accounting as an independent
direction of the organization's accounting, which provides its management staff
with the information necessary for managing, planning, monitoring and
evaluating both the organization as a whole and its structural divisions [4, p.
33].
L.P. Solodko, E.V. Akchurina, A.V. Kazin characterize the management
accounting system as "a set of detailed forms and methods of communication
between divisions, ensuring the prompt collection and processing of
information, current planning of the activities of structural units,
operational control over the level of expenditure of material, financial and labor
resources, analysis and forecasting of the current financial situation"
[5, p. 98].
Consequently, all of the above definitions define the system of
accounting and analytical support for enterprise management as a large system
that integrates various subsystems and methods and subordinates them to
achieving the goal of information support for the management process.
The system of accounting and analytical support for enterprise
management has as its integral part organizational, accounting, analytical and
control subsystems, which are in constant interconnection and function to provide
information support for the management process. The activity of each of the
subsystems of accounting and analytical support of enterprise management is
implemented through the instrumental support of these subsystems. The
composition of the system of accounting and analytical support for enterprise
management is shown schematically in Figure 1.
One of the important strategic tools for analytical support of the
management accounting system is functional and cost analysis. This is due to
the universal nature and high efficiency of this method.
Researchers interpret the concept of "functional value
analysis" in different ways. So, Yu.M. Sobolev interprets it as a method
of carrying out systematic technical and economic work on an object, the
purpose of which is the most rational provision of functions and cost reduction
[6, p. 44].
Figure
1. The structure of the system of accounting and analytical support of
enterprise management
M.I. Bakanov, M.V. Melnik, A.D. Sheremet [7, p. 31] characterize
functional-cost analysis as a method of systematic study of the functions of an
individual product or a specific production and economic process, or a
management structure, which is aimed at minimizing costs in the areas of
design, production development, sales, industrial and household consumption
with high quality, marginal utility and durability.
The use of FSA in the system of accounting and analytical support of
enterprise management opens up wide opportunities for increasing the
competitiveness of enterprises by solving the fundamental problems of effective
cost management and improving the quality of products (works, services).
The results of the FSA implementation are formed by the quality of
its information support. Currently, Kazakhstani economic entities are
experiencing a number of problems when conducting the FSA. The reasons for this
are the absence, lack or inadequacy of information support for the analysis
process.
To solve the problems that are associated with the organization of
information support for the FSA, it is necessary to conduct a comprehensive
study from the point of view of information, both the FSA process itself and
the analyzed objects.
The systemic and complex nature of the FSA presupposes the use for
its implementation of the entire set of accounting and non-accounting sources
of information, the performance of analytical calculations based on an
integrated information system.
The inadequacy of the accounting component of the FSA's information
support is manifested in the lack of information on the costs of resources
caused by the work on the FSA, which greatly complicates the planning,
financing and assessment of the economic efficiency of research work. This
circumstance testifies to the need to develop a specialized methodology for accounting
for the costs of performing research work according to the VAS.
Proceeding from the fact that the implementation of the FSA is
characterized by repeated alternation of data acquisition and processing
operations, an urgent issue is the development of a system for the
accumulation, sorting, updating and clarification of information [8, p. 55].
The FSA information database is a system of interconnected
information flows that performs the functions of maintaining information flows
in a working position and constant readiness of its provision for solving
analytical problems.
The creation of the FSA information database must be carried out in
accordance with the principles of complexity and coordination of all components
of its subject area. In order to increase the reliability of the information
base, a condition for placing data in the database should be a detailed check
of all materials used.
The repeated use of information in the FSA information database
places high demands on its safety. High requirements are also imposed on the
technical support of the database, since it must ensure the minimum possibility
of errors, the highest probability of their detection with the least
expenditure of time and money for error correction, reliable safety and timely updating
of the database [9, p. 262].
There are such database management systems as MS Access, DBase, Fox
Pro, CETOP, they can be used to manage the FSA information database.
In order to study the positive experience of using functional-cost
analysis in foreign practice, it is necessary to translate publications of the
results of scientific research in this area. Subsequently, this will help to
reorient the perception of functional and cost analysis from reducing resource
losses in business processes to creating enterprise value based on the
efficient use of resources [3, p. 78].
In organizational terms, first of all, it is important that the
heads of organizations and government agencies are aware of the high results of
using the FSA method and the possibilities of using it for various tasks and
problems.
Along with this, the use of FSA by business entities should be
carried out not for solving particular problems and problems, but as an
information and analytical tool for managing the costs and quality of the
objects under study for the entire period of activity.
For this purpose, it is necessary to develop "functional-cost
thinking" among managers, which means the ability to think in terms of the FSA
in the implementation of all types of management activities [6, p. 49]. This
nature of the thought process will enable managers to detect certain functions
in the observed and discussed phenomena, and also, when solving problems, take
into account the indestructible unity of effect and costs that are necessary to
achieve it.
The massive dissemination of FSA at the present stage can be helped
by its use in branches of the public sector, such as the military-industrial
complex or the space industry. The implementation of the FSA in the sectors of
natural monopolies (electricity, housing and communal services, transport and
communications) will provide ample opportunities for the qualitative
development of these industries and the implementation of an effective price
policy.
The massive dissemination of FSA at the present stage can be helped
by its use in branches of the public sector, such as the military-industrial
complex or the space industry. The implementation of the FSA in the sectors of
natural monopolies (electricity, housing and communal services, transport and
communications) will provide ample opportunities for the qualitative
development of these industries and the implementation of an effective price
policy.
To stimulate the implementation of work on the part of the FSA at
the state level, a competition for the effectiveness of activities in the field
of FSA can be created, which will be held at regular intervals among
enterprises of the public and private sectors of the economy. An indicator of
the high efficiency of the management system operating at the enterprise can
serve as the awarding of prizes for success in the field of FSA [5, p. 51].
The complexity of the tasks solved in the course of the FSA requires
comprehensive systematic assistance. In particular, it is necessary to create a
professional organization of specialists in the field of VAS. The activities of
such an organization should be aimed at promoting and developing the FSA
method, the implementation of advisory functions. In the context of the use of
modern information and communication technologies, the degree of distribution
of the activities of a professional organization in the FSA can be extremely
wide: the possibility of e-mail correspondence between members of the
organization from different regions, videoconferencing, communication with foreign
experts, etc.
Within the framework of business entities, organizational measures
should include the development of instructive and guiding documents in the
field of FSA, the introduction of a multilevel FSA training system at the
enterprise.
Carrying out work on the VAS requires careful planning and
organization by determining the composition, relationship and subordination of
the structural units of the enterprise involved in its implementation. Thus,
for the effective conduct of VAS at an enterprise, it is necessary to plan
research works, their coordination, regulation and control.
An important condition for financing the work on conducting the VAS
is the ability to achieve a given economic efficiency. In this regard, a
particularly significant stage in making a decision to conduct a FSA is a
preliminary calculation of the economic efficiency of work on the FSA, carried
out by comparing the costs of research work and the results obtained during the
analysis.
Due to the significant value of the costs of the VAS, the financing
of the work is carried out in the conditions of planning these costs. In order
to implement the planning and financing of work on the FSA at the enterprise,
it is necessary to systematize the procedure for collecting, registering,
generalizing and accumulating information on the amount of costs for conducting
the FSA.
The problematic socio-psychological aspects of the use of the FSA
are associated with the difficulties of perception by specialists of the
creative, interdisciplinary and collective nature of this method.
Solving the problems of perceiving the creative nature of the VAS
method is associated with overcoming conservatism and inertia of thinking by
using the theory of inventive problem solving, methods of heuristic search and
the fund of heuristic techniques, methods of synectics, morphological analysis,
brainstorming of discovery matrices, a collective notebook, control questions
[8, p. 64].
The implementation of an interdisciplinary approach is achieved in
the course of the FSA through the use of a systematic search strategy for
reserves, which ensures the identification of reserves in the places of their
greatest concentration with minimal time and labor of specialists.
Due to the increasing complexity of the processes of production and
economic activity, to search for reserves, cooperation of work between various
services of an economic entity is required. To organize the collaboration of
various enterprise services, two options can be used. The brigade option implies
the inclusion of specialists of various profiles in one working group and their
further joint work. The sequential option is based on the sequential action of
specialists from various services.
The collective nature of the work on VAS determines the emergence of
social and psychological difficulties among the members of the research working
group. At the initial stages of the FSA, a large number of specialists of
various profiles are attracted, among which there are leaders who, due to their
reputation, are able to focus on a particular option for performing functions.
It is also possible that conflict situations arise during the discussion of
controversial issues.
In this regard, the cooperation of the members of the research
working group should be based on the correct organization of VAS activities. To
establish friendly relations between the members of the working group, it is
necessary to select an "equal" (in terms of age, character, speed of
thinking) composition of the working group, to study the psychological
compatibility of specialists.
To overcome social and psychological difficulties, one should take
into account the presence of motivation of the members of the working group,
which acts as a factor in activating the actions of specialists. One of the
most important motivational elements should be human relations, expressed in
the recognition of each other by the members of the working group and the
self-affirmation of specialists [9, p. 263].
Currently, there is no FSA automation system on the software market
in Kazakhstan, there is only an incomplete set of programs for solving
individual problems. The least automated FSA process is the creation of a
functional model of the analyzed object. Automation of functional modeling will
make it possible to facilitate the processes of disclosure, systematization and
analysis of functions. There is a high probability that the emergence of a
software product created for conducting VAS may become an impetus for the
revival of this method in Kazakhstan.
Thus, in the process of FSA, a number of analytical tasks are being
solved for a comprehensive study of the functions of the analyzed object and
the determination of the costs of their implementation.
The information obtained in the course of work on the FSA makes it
possible to identify the location of functional reserves, and the methods of
searching for options for implementing functions and selecting preferred
options give an answer to the question of how to use these reserves in order to
increase the efficiency of the object's functioning [2, p. 58].
The advantage of functional cost analysis, which determines its
enormous productivity and multipurpose nature of use, lies in the ability to
use it both as a tool for diagnosing and detecting problematic aspects of
activity throughout the entire life of the analyzed object, and as a tool for
developing an optimal organizational model of the object.
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Table of contents: The Kazakh-American Free University Academic Journal №12 - 2020
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